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Key Focus Area:

The Senior Executive – HR & Office Administration will be responsible for managing end-to-end HR and Office Administration functions across the production site and corporate office. This role is critical in building a strong operational foundation for local operations by ensuring smooth recruitment, high employee engagement, strict statutory & regulatory compliance, disciplined workplace practices, and efficient administration of facility-related services.

We actively support and welcome professionals returning to the workforce after maternity leave or other career breaks

Key Responsibilities

Recruitment & Onboarding

• Lead and support the full-cycle recruitment process: sourcing candidates, screening resumes, conducting interviews, coordinating background verification, preparing offer letters, and managing onboarding & new-hire integration programs.
• Ensure timely fulfilment of manpower requirements in alignment with production and business needs.

HR Policies, Discipline & Employee Relations

• Implement, communicate, and enforce HR policies and procedures across both locations.
• Maintain workplace discipline and handle employee grievances, disciplinary cases, and conflict resolution effectively.
• Foster a positive, engaged, and high-performance culture through regular communication, informal interactions, employee engagement initiatives, and recognition programs.

Payroll, Benefits & Compliance (HR + Operations)

• Coordinate payroll processing, employee benefits administration, reimbursements, and statutory deductions (PF, ESI, PT, TDS, etc.).
• Ensure full compliance with applicable labour laws, factory regulations, and operational compliances including:
• Factory License renewals
• Environmental, Health & Safety (EHS) norms
• Fire Safety regulations & NOC
• Other mandatory approvals/permissions
• Monitor and ensure timely renewal/updation of all licenses, permissions, legal agreements, and statutory records.

Office & Facility Administration

• Oversee complete office/factory administration, including:
• Factory maintenance & upkeep
• Canteen operations & food quality/safety
• Housekeeping & hygiene standards
• Security services & access control
• Employee travel coordination, hotel bookings, and logistics
• IT support coordination (hardware, software, connectivity issues)
• Manage third-party vendors/service providers for the above functions.

Vendor & Stakeholder Management

• Build and maintain strong relationships with internal stakeholders (production, operations, finance, senior leadership) and external partners (vendors, government authorities, consultants).
• Develop and maintain a vendor performance matrix, evaluate service levels, negotiate contracts, and identify/implement service improvement opportunities.

Documentation, Records & Statutory Display

• Maintain accurate, up-to-date employee files, HR records, administrative documents, and registers.
• Ensure timely updation and display of all mandatory certificates, licenses, notices, policies, and safety information on notice boards and designated areas.

Culture & Engagement

• Create an environment of elation, efficiency, and high engagement through proactive communication, team-building activities, open-door policy, and regular feedback mechanisms.

Qualifications & Experience

• Education: Bachelor's degree (preferably in HR, Management, Commerce, or related field); MBA/PGDM in HR or Personnel Management preferred.
• Experience: 5 years of relevant experience in HR & Administration, with at least 3–5 years in a manufacturing/production plant environment (factory site exposure is essential).
• Prior experience handling end-to-end HR + admin in a factory setup (compliance-heavy role) will be highly preferred.

Key Competencies & Skills

• Strong knowledge of Indian labour laws, Factories Act, EHS regulations, fire safety norms, and statutory compliances applicable to manufacturing units.
• Excellent stakeholder management and vendor coordination skills.
• High organizational ability, attention to detail, and ability to multitask in a fast-paced factory environment.
• Strong interpersonal, communication, and conflict-resolution skills.
• Proficiency in MS Office; exposure to HRIS/payroll software is desirable.
• Proactive, disciplined, hands-on approach with ability to enforce policies firmly yet empathetically.
• Ability to travel between production site and corporate office as required.

What We Offer

• Opportunity to play a foundational role in scaling local operations.
• Exposure to complete HR & admin ownership in a growing manufacturing setup.

Competitive compensation + benefits aligned with industry standards.